technology-298256_640Six Ways to Keep On Top of Your Workload Using the Latest Technology

Life accelerates. That’s true no matter where you are or what you do. Sometimes, the speed of life just outpaces you and what you can cope with. In business, that can lead to lost productivity as you struggle to sift through the mountains of data you get every day. Here are half a dozen handy tools to help you cut through the clutter, keep everything organized, and maybe even carve out a little free time for yourself:

1) Zeit App

Let’s face it, thanks in large part to the burgeoning internet, all of us are verging on information overload.  That’s why an app like Zeit (short for “Zeitgeist”) is so handy.  It gets “smarter” the more you use it in the same way that Pandora does (give content thumbs up or thumbs down and Zeit’s algorithm will use your responses to custom tailor content for you).  What you end up with is your own personalized web magazine that gathers content from across the web and displays it for you in one place.  After a month of using it, you’ll get exactly the content you want, exactly when you want it.

2) DropBox

This web based service is truly indispensable.  One of the first uses for “the cloud” was for data storage and that’s literally what DropBox is.  That’s all it is.  It’s a nice, roomy hard drive in cyberspace.  Store thousands of documents, all password protected, and share them with whomever you like.  You can create work groups, subdivide your drive space into folders to keep everything organized, send out download links to people who need the information…absolutely fantastic resource and easy to use. Takes just minutes to sign up, and minutes more to begin using it.  Access your files from anywhere : a big help in saving time, and of course enhancing the security of your important stuff.

3) HootSuite

Enter your information for all the social networking sites you’re a member of here, and monitor them all from a single dashboard!  No more logging into 4-6 different sites all day long to stay connected. Consider this kind of a “Meta Social Networking Dashboard,” and from the moment you get it up and running, you’ll wonder how you ever got by without it!

4) Open Office  

This is the free, open source alternative to MS Office (and fully compatible with same). The best part? You can use Open Office to make PDF’s, something that MS Office cannot do (the software to do that is $149).  So you’re getting a free version of MS Office that can do all the same stuff, plus more, and no more paying for periodic upgrades that add functionality you’ll never use.  In business, and especially in small business, every penny counts.  Stay organized, be more productive, and do it for less.  That’s wins all around.

5) Adobe Reader Touch

Absolutely essential for reading PDF’s on the go. This is not a multi-functional app, but it is an essential one. It does one thing, and it does it really well.

6) Inbox Zero

The hands down best app for gaining control of an out of control email inbox.  Inbox Zero earns this title by “gamifying” the act of keeping your inbox “at zero.”  Not only are you plowing through the days incoming mail in record time, but you’re staying better organized and having fun doing it because it turns the process into a kind of “game.”  Hard to top that!